How a grant is calculated, who receives it, and how it flows from application to reimbursement.
Erasmus+ KA1 funding is granted to the applicant organisation — the school — not directly to individual students. The school receives the grant from its National Agency and is responsible for distributing individual support to participants and managing the budget across the whole project, including its own organisational costs.
A KA1 grant is essentially the sum of its funding categories — travel, individual support, organisational support and inclusion support where relevant — multiplied across the number of participants and adjusted for each one's destination and duration. A school sending fifteen students to different companies for three weeks each is budgeting fifteen individual calculations, not one lump sum divided equally.
A partner school building where KA1 projects are coordinated.
Funding is typically released in instalments rather than as a single upfront payment — an initial pre-financing payment after the grant agreement is signed, with a balance paid after the school submits its final report. This is one reason schools budget carefully for the period before mobility: costs like deposits or early bookings sometimes need to be covered before the full grant has landed.
Exact grant amounts, payment schedules and any pre-financing percentages are set and administered by each National Agency and can change between programme years. If your school is budgeting a project, the National Agency's current guidance — not a generic online figure — is the source to work from.
The categories a KA1 grant is actually built from.
Read more → Erasmus+ KA1A closer look at what each funding category pays for in practice.
Read more → Erasmus+Why individual amounts vary by country and distance.
Read more →DNA Europe supports vocational schools in Romania, Italy and Poland with Erasmus+ VET mobility in Lisbon — from the first placement idea to the final report.
